Procurement Administration Specialist

Mission

To ensure efficient, compliant, and timely onboarding of suppliers and accurate, standardized, and timely creation and maintenance of item master data in Colas Canada’s ERP and E-Procurement systems.

Main Responsibilities

Supplier Relationship Management

Manages the end-to-end supplier onboarding process, acting as the main point of contact while ensuring compliance and coordination across stakeholders.

System Administration

Administers and maintains the Source-to-Pay platform, including configuration, user access, workflows, and system performance to ensure reliable and efficient operations.

User Support & Training

Provides user support and delivers training, documentation, and guidance to drive adoption and effective use of Source-to-Pay systems.

Item Master Creation & Maintenance

Oversees the creation and maintenance of item records across systems, ensuring data accuracy, consistency, and alignment with business requirements.

Reporting & Analytics

Develops and maintains reporting to track procurement performance, system usage, and support data-driven decision-making.

System, Data Management & Data Governance

Manages data quality and governance by monitoring system usage, validating requests, and performing audits to ensure accurate and compliant master data.

Process Improvement

Identifies opportunities to streamline procurement processes and supports system enhancements and automation initiatives in collaboration with cross-functional teams.

Compliance & Risk Management

Ensures supplier and item data compliance with internal policies and external regulations, while identifying and escalating potential risks.

Your Profile

Qualifications & Experience:

• 3-5 years MDM (master data management) or procurement admin experience.
• Proficiency in ERP systems (SAP, Oracle, JD Edwards).
• Proficiency in E-Procurement platforms considered an asset.
• Knowledge of compliance standards (e.g., ISO, ESG, HSE).

Skills & Competencies:

• Strong attention to detail and data governance.
• Analytical mindset with problem-solving skills.
• Excellent communication and stakeholder management skills.
• Language Skills: English required; French bilingualism considered an asset.

Additional Information on the position

Salary range: $84,000 - 100,000 CAD per year.

This is a replacement.

Please note that this is a summary of the job description; during the interview process, we will take the opportunity to review the full and detailed job description.