Procurement and Billing Specialist - 12 months fixed term contract

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Neptune Pacific is seeking a 12-month fixed term Procurement and Billing Specialist to join Auckland, reporting to the Service Delivery Manager. You’ll drive procurement reconciliation, raise and manage purchase orders, reconcile vessel voyages and disbursements, resolve cost discrepancies and support financial reporting and cost transparency across internal teams. The role emphasizes continuous improvement and automation opportunities and requires a tertiary degree, roughly three years in a related role, and experience with XERO, SAP or Oracle; procurement experience is preferred. To apply, tailor your CV to demonstrate reconciliations and cost control, show collaboration with internal teams, and confirm NZ work rights plus readiness for a police check or pre-employment drug test. Benefits include hybrid work, competitive salary, development opportunities and wellness focus.

Company Description

Are you ready to make an impact in a dynamic and fast-paced environment?

Neptune Pacific is undergoing an exciting phase of transformation and growth. Established in 2020 through the acquisition of Pacific Direct Line, the business brought together two of the South Pacific’s leading shipping and logistics providers to deliver fully integrated supply chain solutions across the region.

Today, Neptune Pacific continues to strengthen its network and capabilities across the Pacific and beyond. The company is part of The Wonderful Company, headquartered in Los Angeles, California. The Wonderful Company’s portfolio includes globally recognised brands such as FIJI Water, JUSTIN Vineyards & Winery, Landmark Vineyards, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

As the Procurement & Billing Specialist at Neptune Pacific, you'll play a vital role in driving financial excellence across our operations. Reporting directly to the Service Delivery Manager, you'll ensure the seamless execution of procurement reconciliation processes, maintaining the highest standards of integrity and compliance. Your role will involve coordinating purchase orders, reconciling vessel voyages against supplier invoices, resolving discrepancies and allocating costs.

Job Description

You'll also provide crucial administrative support to management and collaborate with internal and external stakeholders to improve cost transparency, streamline operations, and guarantee accurate financial reporting. By continuously improving processes and optimizing expenditures, you'll directly contribute to enhancing operational efficiency and empowering data-driven decision-making across the organization.

What You'll Be Doing:

Procurement:

• Raise accurate requisitions and purchase orders, ensuring seamless cost management.
• Resolve cost discrepancies and escalate when necessary to optimize spending.
• Partner with internal teams to boost cost transparency and efficiency.
• Maintain and update financial tracking tools for accuracy.
• Act as the go-to contact for cost inquiries from stakeholders.

Reconciliation:

• Perform detailed vessel voyage reconciliations for all ports, including local and disbursement billing.
• Reconcile disbursement accounts to match each voyage.
• Help maintain centralized key financial figures.

General Requirements:

• Provide essential support for financial reporting, contract negotiations, and other key tasks, ensuring timely delivery.
• Maintain comprehensive documentation for financial audits and reporting.
• Drive continuous improvement, including exploring automation opportunities.

Qualifications

What You’ll Bring to the Table:

• A tertiary degree in business, accounting, finance or related field (preferable)
• A minimum of three years in a related role.
• Knowledge of accounting systems (XERO, SAP, Oracle, or similar).
• Procurement experience is preferred.
• Experience reconciling with internal systems to ensure accuracy of invoices received.
• Outstanding interpersonal and communication skills, adept at navigating complex organizational environments.
• Proficiency in MS Office tools, including Word, Excel, PowerPoint, and Outlook.
• Exceptional analytical and problem-solving abilities, with a strategic mindset and keen attention to detail.
• Ability to thrive in a fast-paced, multi-tasking environment.

This is a 12 month fixed term contract role based in Auckland. In return we offer a challenging and stimulating environment. You will have the right to live and work in New Zealand at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.

Additional Information

Our NPDL Contribution:

• Competitive salary
• Hybrid working model.
• Opportunity for development and internal mobility.
• Company focused on wellness and health.

Ready to make an impact? Apply now and take the next step in your career.

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