Programme Coordinator

Waipapa Taumata Rau | The University of Auckland is New Zealand’s leading university, home to more than 6,000 academic and professional staff who support over 46,000 students. The institution places curiosity, purpose and a commitment to positive community impact at the heart of its work. The university is looking for a dedicated Programme Coordinator to join the Academic Services team, onsite in Auckland, to help keep academic programmes running smoothly and to deliver a standout student experience. This is a great fit for someone who values service excellence and enjoys working across colleagues in a collaborative, university setting.

Supporting the Faculty of Business and Economics and the Faculty of Law, you’ll partner with academic leaders and professional staff to help coordinate key activities, keep committee operations on track, and contribute to broad programme administration. You’ll build strong, cross‑university relationships and play a hands‑on role in sustaining high standards of service across diverse academic processes. This position offers a chance to broaden your experience within a complex university environment while making a tangible impact on how academic services are delivered.

This role is fulltime and fixed-term for 14 months, based in Auckland, with the usual onsite working arrangement.

A day in the life of a Programme Coordinator

On a typical day you’ll provide administrative support for academic programme and student-related processes, helping information move smoothly through the system and ensuring accuracy across records and deadlines.

You’ll coordinate faculty activities such as scholarships, prizes and general programme administration, keeping stakeholders informed and deadlines met while maintaining high standards of documentation and process flow.

You will support academic committees, boards and meetings through agenda preparation, minute-taking and meeting coordination, building positive working relationships with staff across the university to ensure actions are followed up and decisions are clearly recorded.

You’ll assist with programme maintenance and course administration, ensuring information is up to date and processes are efficient, and you’ll look for opportunities to streamline tasks and improve service delivery through continuous improvement efforts.

All of this happens in a context where strong relationships and a collaborative approach to problem‑solving matter, and where you’ll contribute to service excellence as part of a wider Academic Services team.

The salary range for this role is $56,400 - $71,000 depending on skills and experience.

What you’ll need to bring

We’re looking for a reliable, collaborative and highly motivated individual with strong interpersonal skills and a commitment to service excellence. You’ll manage competing priorities, work independently and collaborate effectively with colleagues across different teams.

• Excellent organisational skills with the ability to manage multiple tasks, deadlines and end‑to‑end processes
• Outstanding attention to detail, including proofreading and producing accurate documents
• Strong written and verbal communication skills and the confidence to engage a diverse range of stakeholders
• Ability to navigate online systems and use digital tools to manage information and administrative processes
• Sound problem‑solving skills and an interest in identifying opportunities to improve how work is done
• The capability to work effectively both independently and as part of a team

Experience in providing committee support, working in a large or complex organisation, or supporting academic administration in a tertiary environment would be an advantage.

Pay, benefits and practical details

The role is fulltime and fixed-term for 14 months, based onsite in Auckland, NZ. The salary range is $56,400 to $71,000 per year, depending on skills and experience.

The University offers flexible employment practices and a culture that supports work‑life balance, along with career development programmes, a competitive salary and five weeks’ annual leave. A 6.75% superannuation scheme is available to staff. For more information, please visit Staff Benefits.

Staff Benefits.

Tips for applicants

Make your CV front‑and‑centre with concrete examples of how you’ve managed end‑to‑end processes and supported academic administration or committees in a busy environment.

When you describe your must‑have capabilities, show specific evidence of your organisational savvy, attention to detail and ability to work with a range of stakeholders and digital tools.

Be ready to tell stories about committees or boards you’ve supported, including how you prepared agendas, took minutes and helped drive follow‑ups, plus any examples of process improvements you’ve implemented.

As you prepare for interviews, think about how you would collaborate with the Faculty of Business and Economics and the Faculty of Law, and consider questions connected to ongoing improvement initiatives and how success is measured in Academic Services.

Submitting your application

Applications should be submitted online before the closing date of 1 November 2026 and must include an up‑to‑date CV and a cover letter outlining what strengths you will bring to this role. Please also advise which position you are applying for.

If you have any questions, please email Min-Young Lee via [email protected].

Please note applications are not accepted via email.