Project Administrator

JobsCloseBy Editorial Insights

Join Sofico as a Project Administrator in Utrecht to help deliver Miles Enterprise Suite across markets. You will support planning, track timelines, risks, issues, and action items, coordinate meetings, maintain structured project documentation, monitor budgets and invoicing, and manage onboarding and access for stakeholders, all aligned with Sofico frameworks. The ideal candidate has PMO experience, proficiency with Jira, Confluence or MS Project, strong MS Office skills, and clear English communication; Agile familiarity is a plus. Show your ability to bring order to complexity, own tasks, and continuously improve processes. When applying, tailor your CV and cover letter to highlight relevant projects and international collaboration with measurable results.

About the job

Sofico’s Miles Enterprise Suite continues to evolve to support the growing complexity of the leasing, fleet management, and mobility services industry. As projects scale across markets, teams, and customers, strong project administration becomes critical to successful delivery.

As a Project Administrator, you support project and program managers in delivering complex software projects smoothly and consistently. You bring structure, transparency, and control to project execution by coordinating administration, reporting, financial tracking, and stakeholder communication.

You work closely with project managers, PMO, finance, and delivery teams to ensure projects stay aligned, predictable, and well-documented.

Your responsibilities are:

• Support planning, execution, and monitoring of software project deliveries
• Track timelines, milestones, risks, issues, and action items
• Coordinate internal and external project meetings and ensure follow-up
• Maintain accurate, structured project documentation using company tools and templates
• Monitor budget, forecast, invoicing, and time registration alignment
• Support invoicing preparation and expense tracking
• Ensure project setup and reporting comply with Sofico frameworks and agreements
• Coordinate onboarding and access management for internal and external stakeholders
• Identify administrative inefficiencies and contribute to process improvements
• Support change requests and impact assessments together with the Project Manager

Your skills and interests

You bring structure to complexity and enjoy working close to project delivery. Accuracy and consistency come naturally to you, and you take ownership of your responsibilities.

You communicate clearly, collaborate easily across teams, and feel comfortable working in an international software environment.

You are proactive, detail-oriented, and motivated to continuously improve the way projects are supported.

What else is expected:

• Experience in project administration or within a PMO environment
• Proficiency in project management tools such as Jira, Confluence, or MS Project
• Strong skills in Microsoft Office
• Understanding of project management principles and methodologies
• Familiarity with Agile or Scrum environments is a plus
• Strong organizational and multitasking skills
• Clear verbal and written communication in English

What we offer you

• Competitive salary package
• Company car with charging card
• Pension plan
• Company bonus
• Additional benefits including bike leasing, flexible working hours, and hybrid working

Join an international, multicultural company with more than 35 years of experience, doubling in size every five years. We foster a horizontal, open culture where ownership, learning, and growth are central. You benefit from a comprehensive onboarding program, ongoing learning opportunities, and regular team activities. You work in a modern, easily accessible office with charging stations for electric cars.