Roofing Administrator

JobsCloseBy Editorial Insights

Flynn Group of Companies is seeking a Roofing Administrator to support the Vancouver Branch in Surrey, BC, reporting to the Roofing Operations Manager. The role handles invoicing, material lists, shop drawings, LEED and QAQC if required, scheduling updates, safety binder coordination, and WCB notices, plus logistics, materials tracking, file management, change orders, crew lists, and communication. You will thrive with strong MS Office and MS Project skills, an eye for detail, and the ability to juggle multiple priorities in a busy environment. To apply, tailor your resume to highlight commercial roofing experience, building science background, plan reading, and proven organization and communication, and show willingness to learn through Flynn University.

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Flynn Group of Companies is currently looking for a Roofing Administrator to support our Vancouver Branch located in Surrey, BC (Office Location - 19175 - 22nd Avenue, Surrey BC V3Z 3S6), reporting to the Roofing Operations Manager.

Day in the Life

• Administrator of department invoices
• Assists with material lists and shop drawings etc. to start submittal package
• LEED Package (If specified)
• QA/QC Package (If specified)
• Updates the department project Schedule
• Relays job details to the safety coordinator to obtain the project safety binder 
• Generates and submits WCB Notice of Project
• Assists with ordering materials and supplies as per job requirements
• Assists in Coordinating the logistics and movement of all materials, rentals, and equipment
• Tracks status of all purchased goods (delivery dates, issues/risks, etc.)
• High volume file management, ensuring files are complete, all authorizations and information is present for work completed
• Assist PM and ensures change orders are properly documented
• Provides project crew lists to the safety, customers, and manufacturers by 7.30am on a daily basis
• Maintains physical and electronic files and/or organizational systems and archives documents
• Coordinates with Superintendents and Foremen the allocation of all roofing department trucks, tracks their whereabouts by maintaining the sign in/out sheet
• Generates Flynn Store tickets when required
• Assists in maintaining the crew list and ensuring training is up to date
• Provides support to the team on daily basis with requests as required via company cell phone, email etc.
• Other administrative duties, as required

What We Offer

• Competitive wages and benefits 
• RRSP Matching
• Great environment where our motto is "Flynn Family Winning Together!"
• On-going career development programs through our in-house Flynn University and eLearning courses

What We Are Seeking

• Experience working in commercial roofing industry is an asset
• Education in a building science program or a related educational field is an asset
• Proficiency in MS office package, including MS Project
• Highly motivated with strong organizational, analytical, problem solving and decision-making abilities
• Strong negotiation and communication skills
• Ability to multitask and work in a team environment
• Ability to read plans and specifications is an asset

Position Summary

• Location: Surrey, BC
• Employment Type: Office, Salaried, Full-time
• Job Functions: Roofing, Administration
• Industry: Building Envelope