Scale Operator & Administrative Assistant
COLASJobsCloseBy Editorial Insights
McAsphalt is seeking a seasonal full-time Scale Operator and Administrative Assistant at the Regina facility to blend office support with on-site scale operations for loading emulsion products. The role involves answering calls, filing, data entry, preparing reports, and managing shipping tickets and customs paperwork, plus scaling in and out tankers and coordinating with US customs. Qualifications include 2–4 years in an industrial or construction setting, strong Microsoft Office skills, excellent time management, attention to detail, and clear communication. To apply, submit a tailored resume and cover letter that demonstrates organization, problem solving, and reliability; highlight experience with JDE Oracle or shipping documentation, data entry, and a safety minded mindset. McAsphalt values safety, offers growth, benefits, and a supportive culture.
Position Information
Job Title: Scale Operator & Administrative Assistant
Status: Seasonal Full-time Position
Expected Start Date: As soon as possible
Location: MCASPHALT | Regina Facility – 600 Arcola Ave., Regina SK., S4N 0S5
Reporting to: Facility Manager
About McAsphalt
The Administrative Assistant/Scale Operator performs administrative and office support activities, for different departments. Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing. This position also schedules and scales truck onsite for loading emulsion products.
Job Purpose
The Administrative Assistant/Scale Operator performs administrative and office support activities, for different departments. Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing. This position also schedules and scales truck onsite for loading emulsion products.
Main Duties and Responsibilites
- Answer and redirect phone calls
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Provide information by answering questions and requests
- Handle multiple office projects
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Handle sensitive information in a confidential manner
- Reply to email, telephone, or face to face inquiries
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Greet and assist visitors to the office
- Provide polite and professional communication
- Conduct data entry
- Organize, store and print company documents as needed
- Processing sales tickets
- Scaling in/out tankers loading emulsions
- Printing shipping tickets through JDE Oracle program or alternative program
- Completing customs paperwork
- Organize and document incoming cheques;
- Responsible for shipping and receiving courier packages;
- Maintain a filing system for data on employee, customers, external partners, and facility contact lists
- Handle queries from managers and employees
- Dealing with US Customs and bill of lading.
Required Qualifications
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Suite
- At least 2-4 years of experience in a construction or industrial setting
- High school diploma or equivalent
The MCA Advantage
SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone! All of our employees are living the Goal Zero when it comes to safety. Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY! We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION! We are present coast-to-coast in Canada and are part of the Colas Company family worldwide. We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7! Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.
Please visit our website to learn more!
www.mcasphalt.com
At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.
How to Apply
Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.
Recruiter
Leah McCallum
We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.
Application Deadline
This position will remain open until suitable candidate found.