Senior Principal Administrative Asst

JobsCloseBy Editorial Insights

McDermott seeks a Senior Principal Administrative Assistant to provide executive support to the Vice President and a distributed team from onsite Dubai. The role blends administration with data gathering and analysis to solve problems with little precedent, including managing calendars and travel, organizing meetings, and preparing presentations, reports, and confidential correspondence, plus tracking expenses. Essential qualifications include at least five years of administrative experience, strong Microsoft Office and Excel skills, excellent written and verbal communication, and exceptional organizational abilities; a Bachelor’s degree is a plus and experience in Communications or Marketing is helpful. Tips: tailor your resume to emphasize global coordination, data analysis, travel logistics, confidentiality, and proactive problem solving, and craft a concise targeted cover letter.

Job Overview:

The Senior Principal Administrative Asst has developed breadth and/or depth of skills in a range of administration processes, procedures, and systems, and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.  

Key Tasks and Responsibilities:

• Provide high-level executive support for the Vice President along with team members based in multiple US and International locations
• Prepare presentations, and spreadsheets, compile data for reports and documents
• Produce and distribute correspondence memos, letters, faxes, and forms
• Research and create presentations
• Manage calendars and schedules for the team
• Organize and schedule meetings and appointments
• Organize travel arrangements for senior managers such as booking flights, hotels, transportation, etc.  
• Plan domestic and international travel itineraries
• Expense tracking and reporting for the team
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain up-to-date employee holiday records for the team
• Maintain contact lists
• Order office supplies
• Maintain high levels of confidentiality 

Essential Qualifications and Education:

• Bachelor’s Degree is a plus
• Minimum of 5 years of administrative experience
• Must possess a demonstrated proficiency in Microsoft Office Suite (strong Excel skills)
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• Strong analytical skills
• Excellent team player
• Experience working as part of a Communications or Marketing team is a plus 

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