Site coordinator - Part Time

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University of Auckland seeks a part time Clinical Site Coordinator (18.75 hours per week) to support clinical education across two sites, North Shore and Waitakare, in the Faculty of Medical and Health Sciences. You'll coordinate clinical placements, manage timetables and assessments, and liaise with academic staff, clinical supervisors and external partners while providing pastoral support to students. The ideal candidate has a tertiary qualification or relevant experience, at least three years in an administrative coordination role, and a track record of excellent customer service in a complex environment. Salary is pro-rated between 63,600 and 79,300, with flexible work practices and five weeks’ leave. Apply online by 8 February 2026 with a cover letter and CV, and direct any questions to Deborah Clifford.

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand's leading university. With over 6,000 academic and professional staff supporting more than 46,000 students, we are one of NZ's largest employers. We have six academic faculties and 11 service divisions, creating a diverse, dynamic, and complex organisational culture that demands excellence.

Our lecturers and health researchers are regarded as experts in their fields, frequently directing global research projects designed to better the lives of New Zealanders and the world, and in turn passing this knowledge on to our students.

Job Description

Te Whiwhinga mahi | The opportunity

We are looking for a Clinical Site Coordinator based across two sites (North Shore and Waitakare) to play a key role in supporting the delivery of clinical education within the Faculty of Medical and Health Sciences. In this position, you will ensure the smooth operation of administrative processes that underpin clinical teaching and placements, contributing directly to the success of our undergraduate and postgraduate programmes in medicine and other health professions.

Your responsibilities will include coordinating clinical placements for a defined group of disciplines, managing timetables and assessments, and liaising with academic staff, clinical supervisors, and external stakeholders. You will also assist in providing pastoral support to students, helping to create a positive and inclusive learning environment.

This is a varied and rewarding role that requires strong organisational skills, attention to detail, and the ability to build effective relationships across a wide range of people. You will be part of a collaborative team that values continuous improvement, and your work will have a direct impact on the quality of clinical education and the student experience.

This is a part time (18.75h per week), permanent position.

The salary range for this role is $63,600 – $79,300 (pro-rated), depending on skills and experience

Mō tō mātou rōpū | About the team

The Faculty of Medical and Health Sciences is committed to delivering world-class education and research that transforms health outcomes for communities. You will join a collaborative and supportive team that values excellence, service, and equity, working within a clinical campus environment that fosters strong relationships and continuous improvement

He kōrero mōu | About you

You will be an organised and proactive individual with excellent interpersonal skills and a commitment to delivering exceptional service. Your ability to coordinate complex processes, build strong relationships, and navigate both university and healthcare environments will be key to your success.

Essential skills and experience:

• Tertiary qualification or relevant experience.
• Minimum of 3 years’ experience in an administrative role involving coordination across internal and external stakeholders.
• Proven ability to deliver high-quality customer service in a complex, service-focused environment.

Preferred skills and experience:

• Bachelor’s degree or relevant tertiary qualification.
• Experience working with tertiary students or academic staff, and/or clinicians and clinical support personnel within clinical, hospital, or healthcare education environments.

• Experience navigating both tertiary education and healthcare environments, with an understanding of how teaching, clinical operations, and student support intersect within a clinical campus or hospital setting.
• Comprehensive understanding of university and hospital systems and processes, including academic policies, student support services, and clinical placement coordination.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through:

• Flexible employment practices
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 8 February 2026 to be considered. Please include your cover letter and CV highlighting how you meet the skills and experiences detailed above.

For any queries, please contact Deborah Clifford via [email protected]. Please note we are happy to answer your questions, but we do not accept applications by email.

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Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz