Team Assistant

JobsCloseBy Editorial Insights

Colliers is seeking a proactive Team Assistant to support the busy Commercial and Industrial Sales and Leasing team in Takapuna, Auckland. This full‑time onsite role will manage the CRM, prepare high level documents and presentations, coordinate marketing campaigns, arrange travel, process invoices, organise client meetings and events, and assist with internal communications and team projects. The ideal candidate is exceptionally organized with strong attention to detail, proficient in Microsoft Office and comfortable with AI tools like Copilot, and possesses excellent written and verbal communication and calendar management. To apply, tailor your CV and cover letter to show multi tasking, reliability, proactive problem solving, and alignment with Colliers values.

Company Description

Colliers is a leading diversified professional services and investment management company. With operations in 70 countries, our 27,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.

At Colliers, we do what's right and operate in ways that benefit our people, our clients, our communities, and the environment.

Our people are our greatest asset and we empower their career growth and skill development. We support their health and wellbeing and foster an inclusive and diverse culture, celebrating what makes us unique and enabling high performance.

Job Description

We have a rare opportunity for a Team Assistant to join the Commercial and Industrial Sales and Leasing team in our Takapuna office. We are looking for a proactive and motivated professional to provide administrative and marketing support to a busy team of highly experienced brokers. 

Key Responsibilities

• Manage and update the CRM database, ensuring accurate client and property information
• Prepare and format high-level documents, presentations, and reports
• Coordinate and execute marketing campaigns, liaising with external providers as needed
• Handle travel arrangements, including booking flights, car rentals, and accommodations
• Process and track invoices and expenses
• Organise client meetings and functions, including venue bookings and catering arrangements
• Assist with internal communication and relationship management
• Support team projects and initiatives 

Qualifications

• Exceptional organisational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong attention to detail and commitment to accuracy in all tasks
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with AI tools like Copilot
• Excellent written and verbal communication skills
• Proficiency in scheduling, calendar management, and coordinating complex travel arrangements
• Strong problem-solving skills and proactive approach to challenges
• Flexibility to adapt to changing priorities and work requirements
• Customer-focused mindset with a commitment to providing excellent service

What we offer

• New Zealand's leading international commercial property brand
• Opportunities to advance your business, technology, and creative skills to achieve your professional goals
• Wellbeing benefits and initiatives
• An inclusive and social culture with regular team events
• Wide variety of product discounts and benefits

Additional Information

Colliers is an inclusive employer, ​where different perspectives, cultures, and backgrounds are celebrated. Colliers provides equal opportunity in all employment practices. We recruit and retain the best people to uphold our enterprising culture and lead our industry into the future.

If you're interested in being part of an enterprising culture that empowers you to do your best work, we look forward to receiving your application.