Tender Writer Coordinator

JobsCloseBy Editorial Insights

Certis Australia is seeking a Tender Writer Coordinator to join the Pursuit Management team in Melbourne, with one permanent full-time and one part-time position based at the Melbourne office. The role focuses on strategic tender development for contracts from $1M to $15M+, coordinating bid submissions, and maintaining a consistent brand voice across content using Loopio and SharePoint. You’ll work with GMs, executives and SMEs to shape messaging, manage deadlines, and grow the bid library. Ideal candidates hold a related qualification, exceptional writing and communication skills, strong stakeholder management, and AI-literate capabilities. To apply, tailor your CV and cover letter with quantifiable tender wins and prepare for the MyInterview video interview, check your spam folder.

At Certis Australia, we deliver innovative and integrated security solutions to create safer environments. With expertise in events security, we work closely with our clients to ensure the protection of people and property.

Our commitment is to a Safer, Smarter and Better workplace that ensures every employee is supported, respected, and empowered.

Job Impact

As a Tender Writer, you will play a pivotal role in the Pursuit Management team at Certis Security Australia, contributing to the development of high-quality, strategically aligned tender responses across key market sectors. You will shape messaging frameworks, oversee the end-to-end process of submissions, and coordinate projects involving multiple departments. Your expertise in written communication, organisation, and stakeholder management will help Certis deliver safer, smarter, and more efficient outcomes for our clients and communities.

We are currently recruiting for:

1 x Permanent Full Time position & 1 x Part -time position (Melbourne Office)

Once you submit your application, you will be invited to complete a MyInterview video Interview (check your spam folder!)

Key Responsibilities

Strategic Tender Development:

• Write, review, and edit high-quality content for tenders ranging from $1M to $15M+ in annual contract value.
• Shape messaging frameworks in collaboration with the GM Pursuit Management and sales leads.
• Participate in capture planning sessions to align bid strategy with customer needs and Certis' value proposition.
• Maintain consistency of voice, structure, and brand messaging across all written bid content.
• Proactively challenge and refine inputs from stakeholders to ensure clarity, accuracy, and alignment with strategic positioning.

Bid Coordination:

• Monitor inboxes and online portals for bid opportunities.
• Coordinate with stakeholders to ensure timely deliverables.
• Assist with cataloguing content for the bid library and other administrative tasks.
• Assist with building marketing collateral, including CVs, case studies, and presentations.
• Work closely with senior stakeholders including GMs, executives, and operational SMEs to source and refine content.

Content Management and Improvement:

• Use Loopio and SharePoint to manage, update, and maintain the bid content library.
• Contribute to continual improvement of writing templates, style guides, and collateral.
• Support post-submission activities such as debriefs and lessons learned sessions

Qualifications

Mandatory:

• Tertiary qualification related to business or writing discipline (e.g., Literature, Communications, Journalism).
• Exceptional written and verbal communication skills.
• Proficiency in SharePoint and Microsoft Office Suite.
• Strong stakeholder management and influencing capabilities.

Skills & Competencies:

• Confident writer who enjoys crafting persuasive content from a blank page.
• Ability to communicate clearly, logically, and concisely.
• Organisational skills to manage multifaceted projects and deadlines.
• Consultative approach, seeking input from stakeholders and researching business functions.
• AI-literate, able to use LLM models effectively.
• Attention to detail, producing accurate and compliant content. 

Benefits & Culture

What We Offer:

• Technology-led, intelligent security and facilities management solutions across Australia’s most critical sectors.
• Collaborative, fast-paced work environment with hybrid work arrangements.
• Opportunities to work with senior stakeholders and contribute to strategic success.
• Commitment to diversity and inclusion; applications encouraged from women, Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds.

Diversity Statement 

Within Certis Australia, we believe our strength lies in the diversity of our people. We offer an inclusive culture where you can be your authentic self, contribute your unique perspective and grow with equal opportunities for advancement. Our commitment to a Safer, Smarter and Better workplace ensures every employee is supported, respected and empowered. We actively encourage First Nations and Torres Strait Islander people to apply as we build a brighter future, where all voices matter. 

Certis Security Australia Master License

Sydney Night Patrol & Inquiry Co Pty Ltd

•   NSW 400674602 

•   ACT 17501220 

•   QLD 41315 

•   WA SA48240 

•   NT 345 

•   SA ISL 178143 

•   TAS 3020 

Certis Security Australia Pty Ltd

•   NSW 405149073 

•   ACT 17501742 

•   QLD 3158254 

•   WA SA 72311 

•   SA ISL 235794 

•   VIC Z05 798 61S

•   VIC Z05 798 40S

•   NT 1093

•   TAS 458596293