Admin Assistant (UAE National)

JobsCloseBy Editorial Insights

An on-site UAE National Admin Assistant role in Dubai seeks an organized professional to support daily operations across departments. Ideal candidates have 1 to 3 years of administrative experience, strong Microsoft Office skills, and fluent English and Arabic; basic accounting knowledge for expense reports and invoicing is a plus. You will manage schedules, handle calls and emails, prepare documents and presentations, maintain filing systems, coordinate travel, oversee office supplies, provide event support, and enter data into company databases. Key requirements include UAE National status with a valid UAE Family Book, willingness to work on site, and a bachelor’s degree in Business Administration preferred. Tailor your resume to highlight multitasking, attention to detail, teamwork, and a willingness to learn.

Company Description

Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.

For more information, visit: https://waagnerbiro-bridgeservices.com

Job Description

We are seeking an organized and efficient Admin Assistant to join our team in Dubai, United Arab Emirates. As an integral part of our organization, you will provide crucial administrative support to ensure smooth daily operations and contribute to the overall success of our company.

• Manage and maintain office schedules, including coordinating meetings and appointments
• Handle incoming phone calls, emails, and correspondence in a professional manner
• Prepare and organize various documents, reports, and presentations using Microsoft Office Suite
• Assist with basic accounting and bookkeeping tasks, including expense reports and invoicing
• Maintain filing systems and ensure all documents are properly organized and easily accessible
• Coordinate travel arrangements and prepare itineraries for staff members
• Manage office supplies inventory and place orders as needed
• Provide general administrative support to various departments within the organization
• Assist in planning and organizing company events and meetings
• Perform data entry and maintain accurate records in company databases

Qualifications

• UAE National status is required for this position
• 1-3 years of experience in administrative roles
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills in English and Arabic
• Keen attention to detail and ability to multitask effectively
• Basic accounting and bookkeeping knowledge
• Ability to work independently and as part of a team
• Professional demeanor and strong interpersonal skills
• Bachelor's degree in Business Administration or related field (preferred)
• Adaptability and willingness to learn new skills and technologies

Additional Information

• Must have a valid UAE Family Book

• Must be willing to work on site