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Admin Associate - Emirati Talent

EDGE
5 hours ago
Full-time
On-site
Abu Dhabi, 01

JobsCloseBy Editorial Insights

This Admin Associate role on site in Abu Dhabi supports the Operations leadership team with calendar management, travel, onboarding and site access for hires and contractors, and coordination with Security, Facilities, and Government Affairs. You’ll maintain records, manage document repositories, assist with PRO and government documentation, and help prepare basic reports and presentations for leadership. Ideal candidates have about two years of admin experience, preferably in operations or industrial environments, and proven ability to handle gate passes, confidential information, and cross functional coordination, plus strong MS Office skills and independent, organized work. To apply, tailor your resume to highlight onboarding, site access, document control, reporting, and stakeholder communication, and note alignment with Emirati Talent goals and EDGE Group.

External Job Description

RESPONSIBILITIES

  • Provide administrative support to the Operations leadership team (calendar management, meeting logistics, travel arrangements and site visits)
  • Coordinate onboarding and access processes for new hires, visitors and contractors, including gate passes, security clearances and site access requests
  • Support security related administrative activities, ensuring compliance with internal procedures and coordination with Security and Facilities teams
  • Maintain records and doc. repositories as a single source of truth, ensuring version control, naming standards and proper filing
  • Liaise with PRO and Government Affairs functions for routine administrative processes (permits, documentation follow up, submissions where applicable)
  • Support purchase requisitions and invoice follow up, coordinating with Finance/Procurement and tracking status to closure
  • Coordinate office supplies, facility requests and general site administrative needs, ensuring timely resolution and clear communication
  • Prepare basic reports, trackers and presentations (attendance, onboarding status, actions, schedules) as required by leadership
  • Ensure professional communication and smooth coordination with internal EDGE departments and external stakeholders (vendors, visitors, service providers)

REQUIREMENTS

  • 2 years in administrative roles, preferably supporting operations or industrial/manufacturing environments
  • Experience coordinating site access, gate passes or security related administrative processes
  • Exposure to PRO activities and/or government affairs documentation is a plus
  • Familiarity with internal corporate processes within EDGE Group or similar regulated organizations preferred
  • Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
  • Ability to handle confidential information with discretion and professionalism
  • Strong organizational skills and ability to work independently