Administration Assistant

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Newhaul in Geraldton WA is seeking a full-time Administration Assistant to support onsite operations, handling data entry, purchasing, onboarding and general office coordination. You’ll collate time sheets and load sheets, run daily reports, assist with payroll and rosters, and help with onboarding, supplier orders and enquiries. The ideal candidate is organized, proactive, adaptable and communicates clearly in a fast paced environment; desirable admin qualification and payroll experience, plus a C class licence. Benefits include a 10% bonus, onsite parking and access to the Wellness Hub. To apply, click Apply and attach your resume, tailoring it to show your admin, payroll and data entry strengths.

Company Description

Administration Assistant — Geraldton WA (Residential, On‑Site)

Full‑time | Monday–Friday | Join Newhaul

From the Mid‑West to the Geraldton Port, Newhaul moves iron ore with precision, reliability and purpose — powered by a team that makes a real difference. We’re growing, and we’re looking for an organised, proactive Administration Assistant to support our busy operations.

Why Join Newhaul?

• Competitive salary + 10% bonus
• Onsite parking
• Access to our state‑of‑the‑art Wellness Hub
• Work with a solid, professional company that genuinely values its people

Job Description

About the Role

As our Administration Assistant, you’ll play a key role in keeping daily operations running efficiently. You’ll support a range of administrative tasks across data entry, purchasing, recruitment, onboarding and general office coordination.

If you’re organised, proactive, adaptable and can thrive in a fast‑paced environment, you’ll fit right in! This role is perfect for someone who brings strong communication, attention to detail, and a positive, can‑do attitude.

Your responsibilities will include:

• Collating, filing, and archiving time sheets and load sheets
• Completing daily reporting and data entry for load data
• Creating weekly flight manifests for Charter Flights
• Assisting with payroll and roster reviews
• Supporting onboarding activities for new employees
• Handling phone and walk‑in enquiries
• Managing recurring orders (stationery, bulk fruit/food, amenities) for site Accommodation and the Geraldton Depot
• Booking servicing and recalibration of handheld breathalysers
• Providing administration support to Operations Managers, Superintendents and Supervisors and ad-hoc projects

What You’ll Bring

• Strong computer literacy
• Customer service experience
• Clear, confident communication
• A proactive, adaptable attitude
• Desirable: Administration qualification
• Desirable: Payroll experience
• C Class Driver’s Licence

How to Apply

If this sounds like you, click Apply and submit your resume!

At Fenix‑Newhaul, we’re committed to creating a diverse and inclusive workplace. We welcome and encourage applications from people of all backgrounds.

Additional Information