Administrative Support Worker

Aramark is hiring an Administrative Support Worker to join its Ottawa, Canada site on a full-time, on-site basis. The role supports the purchasing and accounting teams with data entry, filing and other general administrative tasks, while interacting with customers, visitors and staff in a professional and cheerful manner. Aramark is a global provider of food and facilities services, with operations in 15 countries, focused on service, opportunity for employees, and a positive impact on communities.

Day to day, you’ll provide general administrative support to the purchasing and accounting department, handling data entry, filing and the generation of reports or invoices. You’ll assist the Purchaser to ensure weekly invoice data entries and filings are completed, and you’ll identify and help resolve issues related to errors within purchase orders, delivery receipts and vendor information. You’ll maintain system accuracy through data entry integrity in the inventory management system and keep records of purchases, invoices and other documentation up to date. You’ll work closely with the Purchaser, Accounting and Culinary teams to support invoice matching, cost tracking and vendor accuracy, and you’ll take on additional tasks to support warehouse and procurement operations. You’ll coordinate and maintain staff schedules based on operational requirements, communicate schedule changes promptly and help address scheduling conflicts or coverage needs.

Day-To-Day Responsibilities For The Administrative Support Worker

Provide general administrative support to the purchasing and accounting department, including data entry, filing and generating reports or invoices. Assist the Purchaser to ensure invoice data entries and filings are completed weekly. Identify and resolve related issues regarding errors within purchase orders, delivery receipts, and vendor information. Ensure system accuracy through data-entry integrity within the inventory management system. Maintain accurate and up-to-date records of purchases, invoices, and other relevant documentation. Work closely with the Purchaser, Accounting and Culinary department to support invoice matching, cost tracking, and vendor accuracy. Perform additional tasks as assigned to support warehouse and procurement operations. Coordinate and maintain staff schedules based on operational requirements, communicate schedules and any required changes to staff in a timely manner and assist with addressing scheduling conflicts or coverage requirements.

The Right Candidate For The Administrative Support Worker

• Strong quantitative and analytical skills with proficiency in Microsoft Excel, which is essential.
• Data entry skills with a focus on accuracy and data integrity.
• Excellent organizational abilities and time management.
• Clear and professional communication skills, including verbal, written and active listening.
• A high level of professionalism, organization and punctuality.
• Ability to work independently and as part of a team in a high-pressure environment.

• 2-3 years in a data-entry role preferred

Pay And Practical Details For The Administrative Support Worker

The position pays 46,000 CAD per year and is a full-time, onsite role based in Ottawa, Canada.

Advice For Applicants For The Administrative Support Worker Role

Put your data-entry and Excel skills up front on your resume, with a concrete example of how you maintained data integrity in purchasing or inventory records.

Back up the must-have skills with real examples: accurate data entry, keeping invoices and records organized, and collaborating with purchasing, accounting and culinary teams to support invoice matching and cost tracking.

Be ready to discuss how you coordinate staff schedules, communicate changes promptly, and balance independent work with collaboration in a busy environment.

Have a thoughtful question ready about the systems you’ll use, such as the inventory management system, and how success in this role is measured. For example, you could ask how the team evaluates data accuracy or what metrics define effective invoice reconciliation.