Contract Administrator

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Green by Nature is looking for a proactive Contracts Administrator to join the Henderson team, a full‑time, onsite role that supports operations across horticulture, maintenance and subcontractors while handling data entry, asset management, invoicing and purchase orders, and high level administrative support for the Operations Manager. The right candidate will bring industry experience, outstanding relationship building, excellent written and spoken communication, and solid financial know‑how, including invoicing and monthly billing. Strong MS Excel, Word and Outlook skills and meticulous data entry are essential. To apply, tailor your CV with concrete cross‑functional achievements, demonstrate time management and deadline delivery, and be prepared for a pre‑employment drug test.

Green by Nature is a leading greenspace and full facilities maintenance company and we are committed to delivering solutions and excellent service to our clients across Auckland and further afield. We currently have an opening, to join our Contract Administration as on of our team members has just been internally promoted!

About the role:

We are looking for an enthusiastic Contracts Administrator who thrives in a busy and collaborative environment and is focused on delivering exceptional business support. Based within our Henderson depot, this is a key role within our team and carries a significant amount of responsibility. With that being said, we are seeking interest from highly motivated individuals who enjoy a challenge and take pride in delivering a high standard of customer service.

Your responsibilities will include:

• Customer Service: Providing top-notch customer service both internally (within our Horticulture, Maintenance, Plumbing etc teams) and externally (with subcontractors and clients), building and maintaining strong relationships
• Data Entry: Accurately recording project and job-related information in multiple databases and ensuring tasks are managed to completion
• Asset Management: Overseeing and updating the asset management system
• Subcontractors: Prioritising and allocating workloads to internal and external trades
• Accounts: Meeting financial reporting deadlines, completing monthly invoicing processes, raising purchase orders, and work orders
• Management Support: Providing high-level support to the Operations Manager, Team Leaders, and their teams

What we're looking for:

Our ideal candidate will have experience working in a similar industry. Other attributes include:

• The ability to develop and maintain relationships with internal stakeholders, clients, and subcontractors
• Excellent verbal and written communication as well as excellent report writing skills
• Experience in financial management and proficient in tasks such as raising purchase orders, invoicing, and handling monthly billing procedures
• Proficiency in the Microsoft suite such as, Excel, Word, Outlook and demonstrated expertise in data entry

Most importantly, we're looking for a self-motivated team player who takes initiative, effectively manages their time across tasks, and consistently meets deadlines with minimal supervision. A strong commitment to going above and beyond is essential!

Why Join Us?

• Be part of a business that has been an industry leader for over 30 years
• Contribute to a rewarding role, helping upkeep the community
• Receive an annual $300 wellness benefit (after qualifying period) and annual salary reviews
• Internal and external opportunities for learning and development are available
• Work phone will be provided that is permitted for personal use

About Us:

Since 1992, Green by Nature has been dedicated to creating and maintaining beautiful outdoor spaces across New Zealand. With over 2000+ employees in over 20 locations nationwide and in Australia, we've been a strong force in the industry. Our purpose is to improve people’s lives by building, caring for, and maintaining remarkable green spaces that enable us all to do more of the things we love.

In accordance with the Company's Drug & Alcohol Policy, the successful candidate will be required to undergo and pass a pre-employment drug test.