Document Controller
AECOMAECOM, a Fortune 500 global infrastructure leader, is looking for a Document Controller to join its Abu Dhabi-based team. This fulltime, onsite role fits someone who loves organizing and safeguarding large sets of project documentation, with daily tasks that keep information tidy, accessible and properly archived. If you get a thrill from creating order out of complex files and coordinating with engineers, project managers and administrators, you’ll likely feel right at home with this team.
The company describes its work as delivering a better world, from improving everyday infrastructure to shaping skylines, through a vast network of professionals delivering projects that have a tangible impact. In Abu Dhabi, you’ll be part of a global team that includes planners, designers, engineers and construction managers, all focused on turning plans into reliable outcomes on site. An onboarding requirement makes clear that new hires participate in an in-person Day 1 session at an AECOM office location.
As a Document Controller in this environment, you’ll support the Environmental Engineering group and work alongside the office secretary and project administrators to keep documentation flowing smoothly. The role sits onsite in the UAE and offers the chance to contribute to large-scale projects while building a focused specialty in document management within a collaborative, professional setting.
Keeping the work in order on a busy project
Your day-to-day will center on creating, organizing and distributing project information. You’ll establish and maintain a library of reference documents, track correspondence and meeting records, and help prepare minutes and related notes. There will be hands-on tasks around assembling operation manuals and data books, including indexing, binding and timely printing. As project closeouts come together, you’ll arrange for long-term storage or disposal of engineering documents and ensure that all materials are catalogued and accessible. You’ll also prepare transmittals, set up and maintain file indexes, whether electronic or hard copy, and generate reports as requested by project managers or directors. In addition to document control, you’ll handle general office duties, inventory office furniture and equipment, support the office secretary, and help foster a cohesive, service-minded Environmental department team. The aim is to keep information accurate, traceable and easy to share across multiple teams and stakeholders, including suppliers and clients, on a site-driven schedule.
Must-haves and nice-to-haves
- A track record as a Document Controller or in a similar document management role, ideally with site-based experience
- Solid skill with document management systems and the core MS Office suite
- Strong organizational chops and time management, with the ability to juggle several tasks at once
- Meticulous attention to detail and precise record keeping
- Professional communication and the ability to coordinate with diverse teams
- Familiarity with construction, industrial, or project-based documentation standards
- Know-how of regulatory compliance requirements and document retention protocols
- Experience with project management software and digital document management tools
- Capacity to work independently and take ownership of the document control processes
- Flexibility and adaptability to operate effectively in a dynamic site environment
Pay, benefits and practical details
AECOM describes its benefits as comprehensive and designed to meet the varied needs of employees, with options that may include medical, dental, vision, life and disability coverages, paid time off and leaves of absence, voluntary benefits and perks, flexible work options, wellbeing resources and an employee assistance program. The benefits package may also feature business travel insurance, service recognition awards, a retirement savings plan and an employee stock purchase plan, depending on employment status.
AECOM positions itself as a global infrastructure leader, solving clients’ complex challenges across water, environment, energy, transportation and buildings. It operates as a trusted professional services firm that supports projects from advisory and planning through design, engineering and construction management. The company notes its scale as a Fortune 500 firm with revenue of $16.1 billion in fiscal year 2025, and mentions a global team of more than 50,000 professionals working to deliver projects that create positive, tangible impact. The reader is reminded that onboarding includes an in-person Day 1 session, underscoring the importance of beginning the journey at an AECOM office location in person.
Advice for applicants
Lead with your on-site document control experience. On your resume, place your most relevant role at the top, with a clear line about the size and scope of the document libraries you’ve managed, the systems you used and the stakeholders you supported.
Show how you prove the must-have skills. Describe specific systems you’ve administered, the types of documents you controlled, how you kept indexing consistent, and a time you helped improve turnaround on reporting to project managers or directors. If you’ve handled project closeouts or mockups for manuals, share a concrete example of your process and the outcome.
Get ready for interview questions by tying your answers to the job’s real duties. Expect to discuss organizing reference libraries, creating or updating indexes, coordinating transmittals, and collaborating with office administrators and managers. Be prepared to explain how you maintain accuracy under tight schedules and how you handle error correction without delaying critical deliverables.
End with a smart question to ask. Consider asking which document management system the team currently uses and how they measure accuracy and turnaround times for project documentation, or how the on-site team collaborates with the Environmental Engineering and project-management groups on a typical project cycle.