Document Controller - Site

Egis Group is a global player in architecture, consulting, construction engineering and mobility services. They design and operate intelligent infrastructures and buildings that respond to the climate emergency, working across 100 countries with a team of about 20,500. In the Middle East, Egis employs roughly 3,500 people across eight countries and has delivered more than 700 complex development projects, earning recognition from ENR as a top firm in the region. The site-based Document Controller role in Abu Dhabi sits within this international practice, offering a hands-on chance to keep critical project information in good order for a multidisciplinary team.

The job focuses on controlling project documentation, from correspondence and drawings to technical submittals and reports, through the Aconex system, aligning with project requirements, company procedures and client standards. It’s a fit for someone who loves organization, detail and collaboration with engineers, contractors, and client reps on a live site.

Keeping project docs on track

On a day-to-day basis, you’ll oversee the lifecycle of project documentation, ensuring each item is properly tracked, distributed and stored. You’ll manage the flow of drawings, submittals, reports and contractual documents, keeping versions current and ensuring everything follows the project’s procedures and the client’s standards within Aconex. You’ll also coordinate with on-site and off-site colleagues to resolve document issues, maintain registers and tracking logs, and keep stakeholders updated so deadlines stay within reach.

Your work will require close collaboration with a range of disciplines, maintaining clear audit trails and facilitating timely access to information for reviews and approvals. You’ll balance accuracy with speed, helping the project stay compliant while supporting timely decision making across multiple work packages.

What the team needs from you

• Diploma or bachelor’s degree in information management or a closely related field
• At least ten years of document control experience in the construction, engineering, infrastructure or consultancy sector
• At least three years of hands-on experience using Aconex on major construction projects
• Experience working on projects in Abu Dhabi or the UAE is highly desirable

• Excellent organizational and time-management skills
• Strong attention to detail and a commitment to accuracy
• Effective communication and coordination abilities
• Ability to manage multiple packages and meet tight deadlines
• Professional, proactive and solution-oriented approach
• Strong interpersonal skills for working within multidisciplinary teams
• Advanced proficiency in the Aconex Document Management System
• Solid knowledge of document control procedures, workflows and revision management
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to prepare document registers, tracking logs and reports

Onsite in Abu Dhabi

The role is based onsite in Abu Dhabi, working with the project team on a live development. Details about schedule, travel, work authorization, licenses or physical demands aren’t listed in the description.

Tips to stand out in this application

Put your information-management degree or qualification right at the top of your resume so it’s immediately visible, since that’s a must-have for this job.

Showcase a long track record in document control, aim to feature at least ten years of experience in the relevant industries, plus three years of hands-on Aconex work on major projects. If you’ve worked on UAE or Abu Dhabi projects, call that out early and describe how you handled local standards and revision management.

Highlight specific examples of how you’ve built and maintained document registers, tracking logs and reports, and how you’ve kept multiple packages moving on schedule without sacrificing accuracy.

Think of a smart interview question to ask about the project’s use of Aconex for multi-package coordination, and what the typical package load looks like on this site to show you’ve considered the practical, on-the-ground needs of this role.