Dubai Events Coordinator, MENA

Xsolla is building out its Global Experiential Marketing team in the Middle East and is looking for a Dubai Events Coordinator, MENA, to help launch and lead the new Dubai hub. The role sits on-site in Dubai and will involve occasional regional travel. It’s a fit for someone who knows the Dubai and wider UAE events scene inside out, enjoys shaping polished experiences, and wants to help bring Xsolla’s presence at local expos and the Xsolla Club in Dubai to life.

The person who lands this role will be a trusted, self-driven operator who can shepherd local events from idea to execution. They’ll work closely with the Event Operations Manager and regional colleagues to reflect genuine local market understanding, secure the right venues and vendors, and keep events running on time and on budget. This is a founding position for the Dubai hub, so a proactive, personable approach and strong on-the-ground partnerships will make a big difference.

On-site in Dubai, the job will require occasional travel around the region. It’s a role that rewards relationship-building, hands-on coordination, and a knack for turning local opportunities into well-run, memorable events that support Xsolla’s regional aims and community programs.

Keeping the calendar buzzing in Dubai

Day-to-day, you’ll search for and negotiate local venues in Dubai and the UAE, weighing hire fees, catering, and related costs to deliver value. You’ll line up and oversee local vendors for booth production, AV, event rentals, video and photography, and merchandise, ensuring everything aligns with the brand and budget. You’ll help deliver sponsorship commitments at the DFGC/Xsolla events expo and other local events, while also planning community-driven events that raise awareness of the Xsolla Club in the region.

Budgets are part of the job, so you’ll track costs in the right currencies and keep the numbers fresh as projects progress. You’ll also arrange hotels for staff attending Dubai-hosted events through the hotel sourcing agency, and you’ll set up new local events on the Xsolla events page with clear copy, venue details, and logos. You’ll support event registrations, creating copy, graphics, and forms, and you’ll connect with local event organizers to explore new opportunities and sponsorship options. For speaking sessions, you’ll coordinate logistics with BD, Product, and Creative teams, and you’ll keep the local event roadmap tracker up to date with sponsor information, dates, and links. When it comes to on-site work, you’ll manage vendor setups and guest experiences, and you’ll help with on-site membership at the Xsolla Club to ensure guests have a positive time.

What you’ll need to bring to the role

• Minimum of two years of hands-on experience in events, marketing, or vendor coordination.
• A bachelor’s degree in Marketing, Business Administration, Communications, or a related field.
• A proven understanding of the Dubai/UAE venues, vendors, and event scene.
• Familiarity with project management tools such as Jira (Atlassian Suite), Asana, Monday.com, and Google Workspace.

Nice-to-haves for the Dubai hub

• Experience in the video games, tech, or software industry.
• Arabic language skills.
• Pre-existing relationships with UAE venues, vendors, or event organizers.

What’s on offer and practical details

Xsolla emphasises a supportive environment with a focus on well-being, offering a benefits package that includes unlimited Flexible Time Off, private health insurance, and a personalized career roadmap for each employee. The team also supports professional development through training and educational opportunities as part of growing both personally and professionally. The company is an equal-opportunity employer, welcoming applicants from diverse backgrounds and ensuring a fair recruitment process.

For this Dubai Events Coordinator, MENA role, a background check will be requested. Applicants may ask about their rights under the UAE Personal Data Protection Law by contacting [email protected] for questions about hiring practices.

The role is an in-office, on-site position in Dubai with occasional regional travel, and it sits within Xsolla’s Dubai hub as part of the Global Experiential Marketing team.

Tips for making this your role

Lead with your Dubai-based events experience at the top of your resume, highlighting the sizes of events you’ve run and the budgets you’ve managed in the UAE context.

Show how you prove the must-have skills by naming specific projects where you coordinated venues, negotiated costs, and managed vendors, and mention the tools you used, Jira, Asana, Monday.com, and Google Workspace, to keep everything organized.

Be ready to discuss on-site delivery at events, including logistics for speaking sessions with BD, Product, and Creative teams, and how you handled vendor setup to deliver a smooth guest experience.

Ask a smart question about the Dubai hub’s growth plans, especially around expanding the events calendar, sponsorship opportunities, and the Xsolla Club program in the region, to show you’re thinking about impact beyond a single event.