E-7 Programs AUS Sustainment Project Administrator

Boeing Defence Australia is inviting a capable Project Administrator to join the E-7A Wedgetail sustainment program in Williamtown, New South Wales. The full-time role is onsite across two Williamtown facilities, including the RAAF Base Williamtown and a nearby Technology Place site. If you enjoy keeping complex programs moving, coordinating across teams and sites, and keeping key processes well organised, this could fit you well.

As part of a large, global company with more than 2,500 staff across Australia and several international locations, you’ll be supporting a program that sits at the heart of a major defence initiative. The team emphasises clear communication, inclusive collaboration and steady career progression within Boeing Defence Australia’s portfolio.

A day in the life on the E-7A program

You’ll provide broad administrative support to project teams, handling calendar management, arranging meetings and appointments, coordinating with stakeholders, and keeping records up to date so day-to-day operations run smoothly.

In addition, you’ll coordinate the procurement of catering, office supplies, vehicle leasing and other goods and services the project needs, making sure sourcing is timely, accurate and aligned with organisational purchasing rules.

You’ll also support people-focused activities, from acknowledging milestones to organising team events and ceremonies, and you’ll help manage onboarding and offboarding processes, including access requests, training tracking and documentation across the program.

Part of the job is maintaining project pages and sites, such as SharePoint and Confluence, with fresh content and orderly pages so information stays current for internal teams and stakeholders, including the customer and leadership groups. You’ll coordinate travel arrangements for both domestic and international trips, liaising with Boeing Travel and handling itineraries and bookings when needed, and you’ll help with events by organising venues, agendas and attendee welcome.

There’s a practical, hands-on element too: you’ll support facilities and venue needs, assist with room bookings and visitor access, arrange deliveries and supplies, and help with light duties that may involve moving between sites. You’ll operate as part of the E7 PIO Project Administration team, sharing workloads to deliver consistent service, and you’ll provide ad hoc support to Project Coordinators to help projects meet their milestones.

What you’ll need to bring

Must-haves

• A track record in project administration or project support roles
• The ability to work autonomously with limited direction
• Experience planning and coordinating events such as executive visits, offsites, planning days, milestone events and team training
• Capability to craft solutions for complex problems that align with organisational aims
• Experience creating and updating detailed organisational structures and operating cadences, plus PowerPoint decks for internal and external stakeholders
• Experience developing and updating processes, plans and policies to support project needs
• Experience reconciling corporate credit cards and handling invoicing in line with procedures
• Proven ability to arrange domestic travel and international travel, including flights, accommodation, vehicle rental and visas
• Procurement experience for office supplies, car leases and other project items
• Adaptability to changing project environments and tasks
• Australian citizenship is required to meet Defence security requirements
• Strong negotiation, communication, computer literacy and organisational skills

Nice-to-haves

• Defence security clearance (desirable)

Pay, benefits and practical details

The role is permanent and onsite, based at Williamtown with responsibilities spanning two facilities, the RAAF Base Williamtown and the nearby Technology Place.

Benefits on offer include flexible working options, study assistance, salary packaging, an employee incentive program and global opportunities.

The position involves coordinating travel for both domestic and international destinations and requires Australian citizenship for defence security reasons. A defence security clearance is desirable but not mandatory.

Advice for applicants

Lead your resume with a clear summary of your project administration experience, especially where you’ve supported cross-site teams, managed calendars, and organised events or milestones.

Back up your claims with concrete examples that show you can handle end-to-end tasks: onboarding and offboarding, training compliance, and maintaining platforms like SharePoint or Confluence, plus turning around policy or process updates quickly.

Be ready to talk through how you’ve coordinated travel and procurement in past roles, including how you ensured compliance with purchasing rules and how you handled invoicing or credit card reconciliations for a project team.

Ask a targeted question in your interview about the E7 PIO Project Administration team: what are the current administrative challenges across the two Williamtown sites, and how does the team prioritise work to keep the program on track?