Financial Clerk

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University of Guelph is seeking a full-time Financial Clerk in the Department of Chemistry, onsite in Guelph. Reporting to the Administrative Officer, this role handles all clerical duties for expenditures and research accounts within a $6 million operating budget, including purchases (LVPO/HVPO, contracts, Procurement Card), travel and expense claims, journal entries, invoicing, stock requisitions and courier paperwork. It also places high-value orders on iProcurement, liaises with suppliers, and supports licensing, travel bookings and TA/Sessional hiring. Requirements: undergraduate degree in Finance or Business with at least one year of accounting experience; strong attention to detail, diplomacy, and multi-tasking; excellent communication and MS Office proficiency; familiarity with Oracle Purchasing, FRS, ADI, Gryphons at Work is an asset. Internal applicants must apply via the internal Career Page; closing 07/28/2026.

Department: Chemistry
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com)

General Purpose

The Department of Chemistry is a central academic unit within the College of Engineering and Physical Sciences and currently consists of 18 faculty members, 15 regular full-time staff, several temporary/contract staff, and over 60 graduate students. We also work with ~6,000 undergraduate students each year and provide a wide range of services to support these activities.

Reporting to the Administrative Officer, the Financial Clerk is responsible for all clerical duties associated with expenditures and follow-up on research accounts in the department. The Department of Chemistry is home to an active and dynamic group of researchers and educators and has an annual operating budget of $6 million.

Duties and Responsibilities

The incumbent will also provide clerical support to the Administrative Officer in departmental operating expenditures. Specific duties include being responsible for all purchases (LVPO, HVPO, systems contract, Procurement Card, etc), all travel/expense claims, journal entries, invoicing external clients, revenue remittance, stock requisitions, preparing courier paperwork, etc. Prepare all approved purchases and match paperwork with PO’s, System contracts, and Visa purchases for Department files for filing. Reconcile monthly Procurement Card. Place High Value Purchase Orders on iProcurement, ensuring the correct number of quotes and supporting documentation are provided per university procedures and policies. This role is expected to liaise with suppliers (and/or Purchasing Services) regarding special requests and suggest University suppliers to faculty/staff as well as know all purchasing rules and guidelines.

Additional tasks: prepare and enter journal entries to correct errors/make adjustments for trust funds, as well as prepare and bill Chemistry Stockroom supplies, Electronics Shop work, ETC, X-Ray Facility and NMR to other units on campus. Assist with the administration of the Cambridge Crystallographic Data Centre UK, Canadian Division for 30 site licenses across Canada.  Book travel and accommodations as needed. Assist the Administrative Officer with the hiring of Teaching Assistants and Sessional Lecturers using the Gryphons at Work Knowledge site and other special projects.

Requirements

• Completion of an undergraduate degree in Finance, Business Administration, or a related field, along with at least one (1) year of experience in an accounting or finance role with knowledge of currency exchange, preferably in a post-secondary environment. An equivalent combination of relevant education and experience may be considered.
• An understanding of academic programs, university policies and procedures, administrative systems and the CUPE 3913 Collective Agreement is an asset.
• A high level of diplomacy, tact, judgment.
• The ability to multi-task while maintaining a high quality of work. 
• A high level of attention to detail, strong organizational skills, and proven ability to prioritize a challenging workload.
• The ability to work effectively both independently and as part of a team
• Excellent oral and written communication skills are required. 
• Preferred candidates will demonstrate an understanding of accounting policies and procedures.
• Candidates must have an intermediate level of proficiency with Microsoft Office Suite.
• Experience with university financial regulations, Oracle Purchasing system, FRS, ADI, Procurement, and the Gryphons at Work Knowledge site would be considered an asset.

Employee Type: Regular 
Position Number: 10255021 
Classification: USW, Local 4120 Salary: Band 3

USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/21/2026  
Closing Date: 07/28/2026