Nursing Administration Officer

JobsCloseBy Editorial Insights

Fertility First in Hurstville is seeking a Nursing Administration Officer to anchor the nursing team’s administrative operations and keep patient journeys running smoothly. You’ll liaise with external providers to enter pathology and radiology results into electronic records, coordinate theatre and laboratory scheduling with the medical team, create and send consent forms and pre health questionnaires through the patient portal, support the genetics referral process, assist with daily clinic prep and theatre lists, attend nursing team meetings and prepare minutes, and maintain accurate documentation while upholding quality, compliance and workplace health and safety standards. The ideal candidate has healthcare or medical administration experience, strong MS Office skills, superb attention to detail, and a patient centred, collaborative approach with high integrity. To apply, tailor your resume to demonstrate EMR or portal experience, data entry accuracy, confidentiality, and process improvements, and show fit with Fertility First’s inclusive culture and learning opportunities such as Glow rewards and Education Days.

Company Description

Fertility First is a trusted Sydney fertility clinic based in Hurstville, founded in 1997 by Dr Anne Clark with a vision to offer personalised fertility care backed by science. We partner with Genea, a world leader in reproductive medicine, giving our patients access to cutting-edge technology including the Geri time-lapse incubator and Gems IVF culture mediums. Our experienced team of fertility specialists takes the time to understand each patient's unique journey, providing compassionate, individualised care to help grow dream families.

Job Description

As our Nursing Administration Officer, you'll be the backbone of our nursing team's administrative operations. You'll help ensure every patient's journey runs smoothly from start to finish.

Your Responsibilities

• Liaise with external providers to obtain and enter pathology and radiology results into electronic patient records
• Coordinate theatre and laboratory procedure scheduling with the medical team and hospital
• Create and send consent forms and pre-health questionnaires to patients through our portal
• Support the genetics referral process, tracking from referral through to completion
• Assist with daily clinic preparation and distribution of theatre lists
• Attend nursing team meetings and prepare minutes
• Maintain accurate documentation through scanning and data entry
• Uphold quality, compliance, and workplace health and safety standards

Qualifications

You'll be a great fit for this role if you bring previous experience in a healthcare or medical administration setting, strong computer skills across Microsoft Office (Word, Excel, Outlook), excellent attention to detail and organisational abilities, and a genuine passion for customer service and patient care. You'll be comfortable working both independently and as part of a collaborative team, and will demonstrate a high level of integrity with a clear understanding of patient privacy and confidentiality.

Additional Information

And what's in it for you?

We know it's important to look after our staff, so Fertility First offers a number of perks including;

• Glow - Our rewards portal - be recognised by both your managers are peers. Access discounts at over 350+ retailers as well as accessing recipes, fitness classes and mindfulness sessions
• Learning and development – Ongoing opportunities for continuous education through Education Days, internal development, conference opportunities and companywide initiatives
• Certified Inclusive Employer workplace - Confidence in knowing you are joining an organisation who has achieved the benchmark for workplace inclusion across a number of diversity areas. .