Personal Assistant

Roy Hill is seeking a capable Personal Assistant to bolster its Sales & Marketing team from the West Perth headquarters. This full-time, hybrid role sits Monday to Friday in West Perth, and offers private health cover contributions for you and your immediate family along with a generous 18 weeks of paid parental leave for primary caregivers. The company positions itself as a leading iron ore producer with a vision to be the best mining company for Australia, focusing on creating opportunities, supporting regional growth, and delivering lasting benefits for today and tomorrow. The role is well suited to someone who enjoys working closely with senior leaders in a fast-moving environment and who thrives on keeping operations running smoothly.

Reporting to the Chief Marketing Officer, you’ll provide high-level administrative support and act as a trusted partner to stakeholders across the business. You’ll help manage complex calendars, handle confidential information with discretion, and coordinate engagements with internal and international external customers. If you value strong relationships, proactive problem solving, and delivering solid support that lets senior leaders focus on strategy, you’ll fit right in.

Success in this role hinges on superb organization, a keen eye for detail, solid judgement, and a proactive approach to juggling competing priorities. You’ll excel if you’re customer-focused, enjoy collaborating across teams, and consistently uphold a high standard of support.

A day-to-day rhythm that keeps the business moving

You’ll deliver proactive executive support that covers diary management, email and correspondence handling, travel planning, and the orchestration of meetings. You’ll also prepare and review a range of business materials, reports, presentations, briefing papers, agendas, and minutes, to help leaders make informed decisions. Coordinating meetings, workshops, team events, and visitor logistics will be part of your remit, with a focus on seamless delivery and clear follow-up on action items.

Part of your job will be planning and coordinating the Hancock Iron Ore annual Technical Marketing conference in China, alongside building and maintaining strong relationships with internal teams and external stakeholders. You’ll manage confidential information with discretion while supporting governance and administrative routines, including action tracking, onboarding activities, roster coordination, and meeting deadlines. You’ll also handle procurement and financial tasks such as purchase orders, invoice processing, budget support, and related reporting, and you’ll help ensure safety and compliance are woven into daily activities. When needed, you’ll provide admin support to the Sales Operation and Shipping teams on a discretionary basis.

Must-haves, then nice-to-haves

• Proficiency in Mandarin and a solid grasp of Chinese culture
• A track record delivering high-level executive support within a large, complex organisation
• Exceptional organizational skills with strong time management and the ability to handle competing priorities while producing top-quality executive correspondence, reports, and presentations
• Strong stakeholder engagement capabilities and the ability to build credibility across all levels of the business
• Professionalism, discretion and sound judgment when dealing with confidential information
• Advanced skills in the Microsoft Office Suite, especially Outlook, Word, Excel and PowerPoint

• Experience with ERP, document management and business systems, with SAP experience being highly regarded
• Previous exposure to mining, resources, construction or heavy industry environments
• Certificate IV in Business Administration or an equivalent qualification

Pay, benefits and practical details

The role is based at the West Perth headquarters with a hybrid work setup. It runs Monday to Friday as part of a highly visible Sales & Marketing team. You’ll receive a private health cover contribution for yourself and your immediate family, and the role includes 18 weeks of paid parental leave for primary caregivers. These details reflect what’s on offer as part of the position.

Advice for applicants

Lead your resume with your Mandarin language skills and your experience delivering executive support in large organisations, then back it up with a concrete example of managing a complex calendar or travel plan for senior leaders.

In your application, quantify your impact where possible, cite how you coordinated schedules, meetings or travel, or how you handled sensitive information and governance tasks with confidentiality and discretion.

Be ready to discuss a time you managed competing priorities under tight deadlines and kept stakeholders informed, including how you maintained professional communication across multiple levels of the business.

Ask a focused question about the first 90 days in the role, the scope of the China conference you’d coordinate, and how success is measured for a Personal Assistant within the Sales & Marketing team.