Project Support Coordinator

JobsCloseBy Editorial Insights

Qualdoc seeks a detail oriented Project Support Coordinator for onsite work in York or Hanover, PA, on a contract-to-hire basis, with starting pay from $22 per hour, commensurate with experience. You will support project management and accounting teams by entering and maintaining project data, organizing files, tracking subcontractor paperwork, and assisting with invoicing and payments while coordinating with departments to keep tasks on schedule. Ideal candidates have prior admin or data entry experience, construction or project accounting exposure preferred, strong Excel and Office skills, excellent organization and attention to detail, and solid written and verbal communication. To apply, tailor your resume to showcase data management, invoicing, and compliance, and include a cover note and references.

What You'll Do

Provide administrative assistance to project management and accounting teams
Enter, update, and maintain project data with accuracy
Organize digital and physical project files and documentation
Track subcontractor paperwork and help maintain compliance records
Assist with invoicing, billing activities, and payment processing
Prepare reports, spreadsheets, and project-related documents
Coordinate with internal departments to help keep project tasks on schedule
Communicate with vendors and subcontractors regarding documentation and project needs
Perform additional administrative and operational duties as assigned

Qualifications

• Previous experience in an administrative, project support, or data entry role
• Experience supporting accounting functions or working in construction or project accounting environments is preferred
• Proficiency in Microsoft Office, with strong Microsoft Excel skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work efficiently in a fast-paced, team-oriented environment